Nidhi Prasad
by
Nidhi Prasad

With digital signatures like DrySign, legal organizations can save more costs by reducing paperwork and converting that time into billable hours, thus improving client relationships.

We have witnessed attorneys and their clients struggling to sign court documents, contracts, agreements, printing, and scanning documents, resulting in a waste of time and resources for law firms. But a digital signature, a.k.a. e-signature, provides the power to sign and authenticate documents more efficiently and securely than any physical signature.

The current scenario of COVID-19 has accelerated the need for evolving digital technologies but has reduced the number of face-to-face meetings for closing deals for law firms. This has become one of the most common bottlenecks of the legal client intake process, where the time to send and receive important documents has considerably increased. In addition, clients are often just as busy as their lawyers, taking a significant amount of time to get important signatures in place. The client-lawyer relationship, as a result, has changed drastically over the past decade changing the way clients want high-quality legal advice when consulting a law firm. And that is where the role of an e-signature arrives, making a difference!

Thanks to technology, digital signatures now have taken a special relevance in moving towards digitalization. It has become easy for clients or lawyers to sign documents anytime, anywhere, even on the phone, securely. According to the law, electronic and digital signatures have been made acceptable since 2000, when ESIGN or ‘Electronic Signatures in Global and National Commerce Act’ stated that electronic signatures have the same legal standing as handwritten signatures. Why, then, do some firms settle on using traditional hand signatures? Now, is the right time to adopt the use of digital signatures in law firms. Jurisdictions related to e-signatures have also been lifted to clear the path of its adoption in the market for implementing digital signatures into your day-to-day life for easier processing of documents. A convenient, fast, and more efficient e-signature can make documentation a straightforward process, moving legal matters faster.

Benefits of E-signatures for Legal Teams

Improved Client Relationships

Sending snail mails to clients or chasing them to sign the paper documents may frustrate them, wasting their time and money. Digital signatures like DrySign can help here! With e-signatures, your legal teams can improve client experience by giving them space and reaffirming their initial choice to place trust in your firm.

Lower Costs

Businesses using a digital signature platform have been able to reduce their costs by 85%. E-signatures are the first step in shifting towards a paperless approach. Many law firms are choosing to adopt e-signatures as a viable solution due to the overwhelmingly positive impact. It can give more output by removing the cost of printing documents, paper, and use of ink, photocopying, or equipment maintenance. In addition, consolidating the overall cost of the document provides law firms a much more predictable way to manage the signing process, with clients able to save their documents in the cloud whenever required.

Data Protection

Legal documents contain highly confidential data. Digital signature solutions enable legal firms to save and protect client information using cloud technology meaning chances that the documents may be tampered with or forged are almost nil.

Increased Security

The use of e-signatures provides a better client experience through a faster approach and enhanced security. An e-signature tool assures and ensures that confidential documents are securely signed by the right individuals and include advanced tracking capabilities. As a result, law firms and their clients can view their documents anytime to keep track of the signees.

Also read: How to Deal with Signature Forgery?

Streamlining Processes

The procedure of physically signing a document is inconvenient and requires clients to be physically present at the time of verification for authenticity. But this process can be streamlined in terms of cost, speed, and security. An e-signature can be created on any device within a few minutes, which is essential in closing specific deals and legal contracts, thus ensuring client satisfaction.

Improved communication

Law firms are stuck to the legacy mindset of traditional paper signing. We know it’s hard to give up on old habits, though! Legal teams are always in a hassle for follow-ups with clients to get that document signed. Here, digital signatures can help reduce the time to organize and track the dedicated legal documents to be signed. A trusted and valuable e-signature tool allows law firms to track and analyze signature requests with zero additional effort.

Extensive Legal Evidence

The log, also called audit trails, is associated with the digital signature that includes additional details like e-signature transactions and the digital certificate's date and time. Whenever a document is signed with an online signature, it offers a legal binding with the log of events taken on that document. These audit trails serve as more reliable evidence of the signature than any traditional handwritten signature.

Go Paperless with DrySign

Legal teams don’t have to suffer from time tracking, increased costs, lengthy document turnaround times, and more. If your legal team is looking to go paperless to keep your business efficient and productive, DrySign can help with a diverse range of benefits.

Contact us today to learn more about DrySign.

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Source:

https://www.hrdirectapps.com/blog/is-using-a-digital-signature-for-documents-legally-binding-and-secure/

https://blog.meruscase.com/the-value-of-digital-signature-for-law-firms

https://www.cygnature.io/why-e-signatures-are-vital-for-legal-firms-during-the-lockdown/

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